The service of providing and subscribing to all electronic billing services
The electronic invoice is a document that records all sales of goods and services on the Internet. This invoice is completely completed electronically from preparation to signature. It is sent and received electronically, The electronic invoice is reviewed by the Tax Authority as soon as it occurs. The advantages of the electronic invoice are many, and this is what we will talk about
• What are electronic invoice services?
The electronic invoice services system has many features that we will mention in the following lines:
First, there is a unique number for each invoice that differs from the company’s internal invoice number.
Secondly, these characteristics are the presence of a unified form and content for each invoice within the system. Emphasizing that the form of the invoice will not change within the company.
• ERP enterprise planning system
The ERP system sends the IRS-defined data to the e-invoice system and the API transfers the invoice data in JSON or XML format without transferring the invoice format.
The system also allows standardized encryption of goods and services, Invoices include an electronic signature that ensures complete security of invoice data and proves the legal credibility of system users.
The electronic invoice system creates an immediate connection between the buyer and the seller as soon as a transaction occurs between the two parties, and it saves the invoice data and prints it as well.
• Electronic invoice system
The system provides the option of linking it to any ERP system. This integration is achieved using a set of APIs provided by the company implementing the technical solution.
The IRS also provides a platform to explain the integration steps and its SDK interfaces.
It should be noted here that the Tax Authority is still working on linking the electronic invoice system with electronic advertising. It is expected that this integration will be available in the next stages of the system.
• How to issue an electronic invoice?
The electronic invoice services system allows invoices to be issued in both Arabic and English. It also allows you to exchange invoices, discount notices, and addition notices with other parties and companies.
The system reserves the right to its users to amend invoices by issuing a discount, adding notices to the invoice, or canceling the entire invoice and issuing another invoice. بشرط أن يحدث ذلك خلال الوقت المحدد قانونًا للإلغاء.
If there is an error on a previously issued invoice, They are amended by issuing discount notices or addition notices related to previous invoices.
It is also possible to issue notifications for a group of invoices instead of a single invoice, Taking into account that the total amounts of debit notices do not exceed the amount of the previously issued invoice.
The system also allows its users to issue a credit note provided that the amount of the credit note does not exceed the amount of the invoice associated with it.
• How to cancel electronic invoices?
In the event of cancellation of the electronic invoice, the seller must request cancellation of the invoice on the system that sends the buyer a notice of cancellation.
After receiving notice of cancellation to the buyer, He can refuse or agree to cancel the document, If he agrees to cancel, No action will be taken on the document and the status of the invoice becomes on the system (cancelled).
If the buyer refuses to cancel the document, He must reject the cancellation and the document will not be cancelled, and in this case it is considered a valid document on the system.
• How to use electronic invoice?
The electronic invoice services system has many features that we will mention in the following lines:
First, there is a unique number for each invoice that differs from the company’s internal invoice number.
Secondly, these characteristics are the presence of a unified form and content for each invoice within the system. Emphasizing that the form of the invoice will not change within the company.
• هل هناك بضائع غير مدرجة في نظام الفاتورة الإلكترونية؟
Goods imported from outside the Arab Republic of Egypt are not included in the electronic invoice system because the source of the invoice is from outside the Arab Republic of Egypt.
However, In the event that these goods are resold to persons or companies within the Republic, It is subject to the electronic invoicing system as a transaction.
Egypt is the first country in the Middle East to implement the electronic invoicing system. Which is based on establishing a central electronic system to receive, review, approve and follow up on purchase and sale invoices for commercial transactions between companies through the immediate exchange of invoice data in digital format without relying on paper transactions to reduce the tax community.
• What are the advantages of electronic invoice services?
No doubt, you have faced difficulties before regarding invoicing and collecting payments from some clients.
This is part of the life of an employer, Especially when it comes to e-commerce websites and online business owners!
In the past period, companies suffered from collecting debts, but now, due to electronic invoices, companies are collecting the value of invoices immediately.
Get paid faster
Perhaps the biggest benefit of any electronic invoicing system is receiving payments as quickly as possible! Especially when your priority is to pump cash into your bank account.
time saving.
In any case, Generating and sending an invoice should take no more than a few seconds!
• Billing process
Now you’re sitting at work and you clearly know who the billing party is, What products or services are payable, The amount owed to the customer.
If you are not able to do this within seconds with all the previously mentioned data available, This means you need a smart solution that will save you time and effort
• Financial flow
Some companies need to ensure cash flow in the balances and accounts of the company or business in the short term, This is only possible by ensuring a minimum of quick and deferred payment from your customers.
As the number of customers increases, It has become more difficult to control your payments and manage bill payments and dues.
It takes a real pause here to think about it and find an effective solution to organize your billing and collection process to keep your cash flow to a minimum.
How is this solution effective in this case? It simply enables you to track payments electronically and alerts you about payments that have not yet been collected on the due date.
• The steps we take regarding electronic invoice
In the following lines, we mention the steps we take in creating the electronic invoice:
1- Add and classify customers
Our accounting office allows users to add and classify their clients into groups in order to facilitate and speed up the billing process.
2- Professional invoices
Through our accounting office, Invoices can be issued professionally and according to your needs, Whether in terms of currency, language, type of VAT and invoice period.
3- Recurring invoices
On the other hand , Recurring invoices can be issued periodically according to the required time cycle, بحيث يقوم مكتبنا المحاسبي تلقائيًا بإرسال الفواتير المتكررة في الوقت المحدد.
4- Sending invoices directly to customers
We simplify the billing process so that merchants can send invoices directly to customers, Whether by email, SMS, WhatsApp or any other method.
